Changes in the requested service during an event will not be negotiated. Any extra time used for setup and take down of barriers, and to secure an area will be added to the charges. Other special services such as ambulances, if required, will be included in the charges.
The Duke University Police Department provides police and security services for special events such as concerts, dignitary visits, commencement, holiday celebrations, student and department social events, athletics and weddings.
The Duke Police Special Events Coordinator determines the number of officers required to cover each event and the need for any special services, such as ambulances.
Requests for event security must be submitted to the Special Events Coordinator after it has been scheduled with the appropriate Duke department (see below) and at least ten business days prior to the event.
How to Schedule Special Events
Student groups must schedule events through DukeGroups under their student organizational page. They may also contact University Center Activities & Events (UCAE) at (919) 684-4741.
Campus Departments, Community Groups, Businesses and Individuals
After your form is received, you will only be contacted by the Special Events Coordinator if there are specific questions about the request. However, if you would like to speak with someone about the details of your event or about specific requests, feel free to contact the Specifal Events Coordinator for assistance.
Payment may be made through Cost Center code entered on the Special Events request form, by check to the Duke Police Department, or through an Interdepartmental Request (IR) form. Checks and IR forms must be mailed to the Duke University Police Department at the above address. IR forms sent by fax are not accepted.
Cancellations must be made 24 hours prior to the scheduled event. If not, the event requestor will be responsible for payment of a minimum of three (3) hours for each officer scheduled for the event.
For questions or additional information, the Special Events Coordinator at (919) 684-4115.